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After Your Experiment
On departure
Please return your key to the Guesthouse, and your badges to the security staff at the entrance gate.
After your experiment, you can consult your NICE account to collect and transfer the data generated on the beamline during your experimental sessions.
The NICE account is closed automatically and the data archived on tape (then removed from disk) 90 days after the end of the experiment session. A notification email is sent to all participants 7 days before the closure. After the closure, data can be restored by the beamline staff.
The collection, storage and searching of the generic metadata of experiments along with the corresponding raw data is also available through the Data Portal. Only the proposers and experiment team members can access these data during an embargo period of three years after the experiment, after which time the data will be automatically made public for other users to see and use. This applies to non-proprietary research experiments only - see the ESRF Data Policy for more details and exceptions. Granting access to other collaborators during the embargo period is possible and is described on this video.
Automatically collected metadata for the ESRF experiments can be accessed here with your User Portal login. More details on this Data Portal can be found here and documentation here."
Read the ESRF Data Policy and the status of its implementation on the different beamlines
It is useful for us to have your feedback on your experiment and stay at the ESRF. To help improve our service to users, we ask each user team coming to the ESRF to complete the User Evaluation Form.
If you have been allocated public beam time for an experiment at ESRF you are required to submit a report within the period of 3 months following the end of your experiment and no later than the next call for proposal submission deadline, via the ESRF User Portal (SMIS).
Get more detailed information on experimental reports (for Standard Experiment, MX Rolling Experiment, BAG Experiment, LTP Experiment).
Scientists awarded public beam time are expected to
- publish their results
- send to the Joint ESRF/ILL library the complete reference and the abstract of all papers appearing in print, and resulting from the use of the ESRF as well as their author version (postprints) to the joint ESRF/ILL library administrator for publications which are not Open Access.
Scientists purchasing proprietary research beamtime are not obliged to publish results, but if they do so they must respect the obligations below.
Before using beamtime, all users electronically validate and sign a statement (in the User & Safety Declaration form) that they will give proper credit to ESRF staff members and experimental facilities, the beamline in particular, which were essential for the results described in any ensuing publication.
The review committees pay particular attention to the presence and the quality of Publications resulting from work carried out at the ESRF. Please remember to note on the proposal form the complete references of your most recent papers appearing in print, based on measurements made at the ESRF.
For each publication, please ensure that you:
- Properly acknowledge ESRF staff as co-authors if they were one of the scientific drivers of the work done, or played a key role in the experiment, e.g. for data measurement, analysis or interpretation of the data, etc, over and above the involvement that would normally be expected from Local Contact support. This includes running the beamline and collecting data for users in their absence during the COVID pandemic.
- Mention the DOI for the data measured at ESRF (beginning with "10.15151/") that is sent via email at the end of each experiment session to all participants of the session. It is also available from the Data Portal and User Portal for that session. This video (produced as part of the FILL2030 and PaNOSC projects) explains how essential data DOIs are.
- Mention the beamline(s) or instrument(s) on which you obtained data
- Acknowledge assistance from ESRF staff:
This template or adapted version should be used: "We acknowledge the European Synchrotron Radiation Facility (ESRF) for provision of synchrotron radiation facilities under proposal number ### and we would like to thank NAME for assistance and support in using beamline ###."
For experiments carried out on the Structural Biology beamlines that are jointly operated by the ESRF and EMBL Grenoble, please acknowledge assistance from ESRF and EMBL Grenoble staff according to the following template: "We would like to thank the staff of the ESRF and EMBL Grenoble for assistance and support in using beamline(s) XX, YY, ZZ under proposal number ### ”.
- Cite the ESRF's address (in the case of an ESRF author) as follows: ESRF, The European Synchrotron, 71 Avenue des Martyrs, CS40220, 38043 Grenoble Cedex 9, France
- Register your publication in the Joint ESRF/ILL library database. Register directly through this link, or by sending an email with the publication reference to the library
- Send your author version to the Joint ESRF/ILL Library administrator in the case your publication is not Open Access.
Eligible users who receive financial support from the ESRF for travel, accommodation and subsistence expenses directly related to the experiment should send their reimbursement claim form as soon as possible to the ESRF User Office. Details on reimbursement procedure here.
partners
European Synchrotron Radiation Facility - 71, avenue des Martyrs, CS 40220, 38043 Grenoble Cedex 9, France.