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Next Proposal Submission Deadline for 2026-I
10-07-2025
The next ESRF proposal submission deadline is on Wednesday 10th September at 17:00 hrs (French/Central European Summer Time).
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The next ESRF proposal submission deadline is on
Wednesday 10th September at 17:00 hrs
(French/Central European Summer Time)
The access modes available for this deadline are:
- Standard proposals:
for beamtime in the 2026-I scheduling period (March to July 2026) - BAG and MX BAG proposals:
for beamtime in the 2026-I and 2026-II scheduling periods (March 2026 to February 2027)
Note that the 5pm deadline time is in working hours and that proposal submission will not be accepted after this date/time.
Proposals will be submitted using the new ESRF User Portal. Since the new proposal form and sample sheets may not be familiar to you, we urge you not to wait for the deadline to write or to submit your proposal.
Available beamlines: The beamline status for this proposal deadline can be found here. You are strongly encouraged to contact the beamline managers to discuss your proposal before submission.
Publications in your proposals: Review panels pay particular attention to publications resulting from use of ESRF beamtime. Your ESRF publications are now displayed automatically in proposals based on your "My Publications" list in your User Portal account.
All users who will be Principal or Co-Investigator on a proposal MUST create and update their "My Publications" list otherwise their ESRF publications will not appear in the proposal and this will affect its review.
To do this, click on the "My Profile/Accounts" tab and then on "My Publications", and follow the instructions to link your ESRF publications in the ESRF Library database with your User Portal account. Only publications from the past 4 years will appear in proposals so these are the most urgent to add.
Details on creating your "My Publications" list and how they are used in proposals and reports are available here.
We remind you to ensure that you associate the relevant proposal number(s) and ESRF beamline(s) to your ESRF publications when registering them in the ESRF Library database as this information is used for automatic reporting on proposals.
Experiment reports: The proposals show a record of past beamtime allocation to the proposal team, along with the status of submission of the experiment report(s) for each proposal. The deadline for submitting experiment reports so that the status appears correctly in any new proposal when sent to the reviewers is 15th September 2025. Note that the reviewers are informed when no beamtime has been used yet for a proposal and that therefore no report is expected.
For more information on applying for ESRF beamtime, please read the recently updated information and instructions: Applying for Beamtime Webpage
Please also ensure you use the recently updated templates for your project description: Templates
Please contact the ESRF User Office if you have any questions.
Photo by Jon Tyson on Unsplash