The ESRF uses the travel agency Ailleurs Business and the travel management application Vertical Expense.

You will find below How-To Guides for the following actions:

1. Prepare your trip to the ESRF
   • Create and submit your travel request
   • Make and submit an online booking
2. Submit your reimbursement claim

Access the tool by logging into the ESRF User Portal (http://smis.esrf.fr): Tab "Proposals/Experiments", then "A Forms/Sessions". For experiment sessions where you are registered as a reimbursed user, you can click on the travel management icon . Log in with your ESRF account username and click on the "Automatic Connection" button.

Use the Personal Settings in the bottom left of the tool to personalise the tool for yourself: date of birth and nationality are mandatory for any bookings but you may also add your home address, frequent traveler programs, flight and train preferences and upload your passport.

In your list of travel requests, you can 

• Book a trip associated with that travel request using the online booking tool
• Submit a reimbursement claim
• See the status of your travel request
• View the timeline to see actions performed and any comments made during the approval workflow
• Download a pdf of the request
• Recall a travel request that has not yet been approved, so that it can be modified. An approved travel request cannot be recalled or deleted - contact the Travel Office    if required.

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