Next Proposal Submission Deadlines for 2026-II

The next ESRF proposal submission deadlines are on:

Thursday 15th January at 17:00 hrs
(French/Central European Time)

for the following access modes:

• LTP proposals:
• HUB proposals:
  for beamtime from the 2026-II scheduling period (August 2026 to February 2027) to the 2029-I scheduling period (March to July 2029)

and

Monday 2nd March at 17:00 hrs
(French/Central European Time)

for the following access modes:

• Standard proposals:
  for beamtime in the 2026-II scheduling period (August 2026 to February 2027)
• BAG and MX BAG proposals:
  for beamtime in the 2026-II and 2027-I scheduling periods (August 2026 to July 2027)

Note that the 5pm deadline time is in working hours and that proposal submission will not be accepted after this date/time.

Proposals will be submitted using the ESRF User Portal, and we urge you not to wait for the deadline to write or to submit your proposal.

Available beamlines: The beamline status for these proposal deadlines can be found here. You are strongly encouraged to contact the beamline managers to discuss your proposal before submission.

Reporting and publication deadlines:

1) Experiment reports: the report submission deadline is 7th March 2026.

The proposals show a record of past beamtime allocation to the proposal team, along with the status of submission of the experiment report(s) for each proposal. Reports must be submitted by this deadline for the status to appear correctly in any new proposal when sent to the reviewers. Note that the reviewers are informed when no beamtime has been used yet for a proposal and that therefore no report is expected.

2) Annual reports for LTPs and HUBs: the report submission deadline is 31st January 2026.
     Annual reports for BAGs and MX BAGs: the report must be submitted before the submission of the BAG continuation proposal. 

3) Publications: your ESRF publications must be registered in the Library database and linked to your "My Publications" list in the User Portal before the submission of your proposal. The same applies for your co-investigators.

Review panels pay particular attention to publications resulting from use of ESRF beamtime. Your ESRF publications are now displayed automatically in proposals based on your "My Publications" list in your User Portal account.
All users who will be Principal or Co-Investigator on a proposal MUST create and update their "My Publications" list otherwise their ESRF publications will not appear in the proposal and this will affect its review.
To do this, click on the "My Profile/Accounts" tab and then on "My Publications", and follow the instructions to link your ESRF publications in the ESRF Library database with your User Portal account. Only publications from the past 4 years will appear in proposals so these are the most urgent to add.
Details on creating your "My Publications" list and how they are used in proposals and reports are available here.

We remind you to ensure that you associate the relevant proposal number(s) and ESRF beamline(s) to your ESRF publications when registering them in the ESRF Library database as this information is used for automatic reporting on proposals.

For more information on applying for ESRF beamtime, please read the recently updated information and instructions: Applying for Beamtime Webpage

Please also ensure you use the recently updated templates for your project description: Templates

Please contact the ESRF User Office if you have any questions.

Photo by Jon Tyson on Unsplash