This section will help you prepare your experiment before coming to the ESRF. 

Only the administrative procedure and on-line safety training are mandatory.  The rest of the section is mainly recommendations to make sure your samples are properly prepared and that they arrive on time at the ESRF, so that you may make the best use of our beamlines.


1) Administrative procedure (Sample Sheets, A form):

Academic users

 Industrial users


IMPORTANT: Please note that ALL users for a given experimental session MUST be declared on the A-form for the experimental session in question. This includes those who will use the beam-line remotely when other members of a BAG Group are at the ESRF. Remote users should check the "remote user" box on the A-Form (see bottom panel below) and give arrival/departure dates as the start/end dates of your experimental session. (ESRF User Office & the ESRF Safety Group requirement)



2) Safety training:

A special safety training for remote access is now available here.  Follow the links to the external web site and log onto the ESRF User portal using your SMIS username and password. On the top menu select safety and then on the left 'Safety Training for remote MX experiments'.

3) Sample support (vials, pucks...):

Please check that your sample supports are compatible with ESRF standards before to send your samples to ESRF.

4) Dewar and backup sending:

You can find help and advices for your dewar sending here.

Please make sure that all material is marked with your experiment number - transport cases AND dewars themselves. You will not be there to keep track of your equipment please make it easy for the Local Contact to do so !! Please include a list of puck barcodes in the transport box so that there is a quick way of checking that the right pucks and in the right dewar.

REMEMBER, if you would like your dewar returned to you please provide an address label and Courier information (Name and account number ). Please use dewar tracking though IspyB.  If you are unable to do so, a dewar return form can be downloaded here.

5) Track your dewar:

Please fill in the shipment form in ISPYB - this helps sample tracking once your samples are on site.

Here is a step-by-step guide to help you creating and tracking your shipment.

6) Sample information in ISPYB:

You will find here a step-by-step guide to enter sample information into ISPyB. This will allow you to have all this details already recorded into MXCuBE when doing your experiement.

7) Contact your Local Contact:

Contact your local contact (his/her e-mail address is available on the invitation for that experiment) if you have special experiment requirements (i.e in capillary study, particular edge scans....), to make sure that your dewar has arrived and to confirm the start time of the experiment.

You will need to exchange contact telephone numbers so that you can contact each other easily during the experiment.